10 Best Invoicing Software for Fitness Business in 2024

Running any kind of fitness business is oftentimes a Herculean task unto itself. Managing the business side, through a gym, personal training studio, or yoga center, is weighty in and of itself, often more on the financial end. In this respect, invoicing software emerges to help so much. The problem is, there are so many different options out there from which you can choose, and you find yourself at a loss for which one truly serves your business needs. Below are the top 10 invoicing software for a fitness business in 2024; we will break it down in detail so you can find your ideal solution.

1. FreshBooks

When it comes to fitness billing software, FreshBooks is one of the greatest. It’s user-friendly and full of features-from customizable invoices to automated reminders. What’s more, with FreshBooks, you can bill for your time and expenses, which will be very convenient for working as a personal trainer or freelancing by the hour. This is a cloud-based software that lets you manage your invoices from anywhere so that you will never miss one.

Key Features:

• Customizable invoices
• Time tracking
• Integration with numerous, varied payment gateways.

2. QuickBooks Online

QuickBooks Online is one of the most used accounting and invoicing software solutions out there, and it literally fits just about any small to mid-sized fitness business. It’s going to let you make professional invoices in just a few clicks and will keep track of the financial health of your business in a very organized fashion. If you need something more than just invoicing, QuickBooks does expense tracking, tax preparation, and financial reporting among its many features.

Key Features:

• Support for multiple templates for invoices
• Financial reporting tools
• Tax preparation assistance
• Third-party application integration

3. Zoho Invoice

As we are seeking free invoicing software, we cannot go wrong with the option of Zoho Invoice. Professional invoices, automated payment reminders-you will love this.-and seamlessly integrated functionality with the rest of the Zoho business tool kit. While the free version is somewhat limited in capability, it stands out as a fantastic choice for smaller fitness businesses needing only core functionality from premium software.

Key Features:

• Free plan available
• Automated Payment Reminders
• Multi-currency support
• Integration with Zoho CRM and Zoho Books

4. Wave

Wave is another completely free invoicing solution, ideal for the budget-conscious fitness professional. This tool allows users to easily create and send invoices, track payments, and manage expenses inside its simple-to-navigate interface. Wave is free but does charge a slight credit card processing fee. However, its features are big enough that no subscription is necessary for smaller businesses.

Key Features:

• Invoicing and accounting tools available for free
• Customize your invoices
• Scan receipts
• Online payment integrations

5. Xero

Having in mind the powerful invoicing option that is supposed to remind one of fully featured accounting software, Xero is a very good option for several employees in a gym or fitness studio. You can easily handle the invoices, take the payments, and cover payrolls with its clean interface. Also, Xero has a mobile application that will enable you to operate your finances from anywhere. Considering Xero is scalable and has more advanced features, it still can be a top choice when one scales his or her fitness business.

Key Features:

• Payroll and employee management
• Mobile app for on-the-go invoicing
• Multi-currency invoicing
• Real-time bank integration

6. Invoice Ninja

If you are looking for customizable invoicing software with support for recurring billing, look no further than Invoice Ninja. This software allows any gym or fitness business to automate the invoicing process and handle subscriptions with ease. Be it a membership to the gym each month or one-off personal training, Invoice Ninja makes it easier to take the money that’s coming in.

Key Features:

• Custom invoice templates
• Recurring billing and subscriptions
• Invoicing and Project Management Tools
• Integration with over 50 payment gateways

7. Square Invoices

Personal trainers who already use Square to process their payments can further ramp up their productivity with the Square Invoices. This is indeed one fine invoicing tool that integrates well with the Square POS system. Be it selling personal training, group classes, or gym membership, it will make the Square Invoices provide seamless experience in collecting money.

Key Features:

• Square POS Integration
• Automated invoices and reminders
• Mobile invoicing application
• No monthly fees. Pay per transaction only

8. Bonsai

Bonsai is a good solution for freelancers in the fitness industry, like personal trainers, whose work requires more than simple invoicing. It’s designed to manage contracts, proposals, and time tracking alongside the invoices. If you have to deal with several clients and projects, Bonsai can make your gossips workday a bit easier by organizing everything in one place.

Key Features:

• Invoicing, contracts, and proposals in one
• Time tracking and task management
• Customizable templates

9. Invoicely

If you are looking to get your hands on a simple and budget-friendly solution to invoice your clients, then this is one of the best options for you: Invoicely. This above website offers critical features such as customized templates and recurring billing. Therefore, if you operate a small-sized studio or work as a freelance personal trainer, this could be a very good fit since it is just a no-frills, no-nonsense type of invoicing system.

Key Features:

• Free plan available
• Customizable invoices
• Multi-currency support
• Basic reporting features

10. Sage Business Cloud

Sage Business Cloud is ideal for small businesses utilizing its invoicing and accounting features. It will also help owners of personal training businesses to easily design, send invoices, track payment, and manage your expenses within one place. The financial tools are rather advanced, and that’s why Sage will be ideal for businesses that have complex or advanced needs from its finances.

Key Features:

• Deep feature set of accounting/invoicing
• Expense tracking
• Financial forecasting
• Multiple payment options